Board Meeting Agenda

NOTICE OF REGULAR MEETING
OF
SPANISH COVE HOUSING AUTHORITY

Pursuant to the Oklahoma Open Meeting Acts (25 O.S. § 311) notice is hereby given that the Spanish Cove Housing Authority, an Oklahoma Public Trust, will hold a regular meeting on August 31,2026 (Monday) at 5:30 p.m. Sherman Huff Plaza, 1401 S. Cornwell, Yukon, OK, to conduct such business, old and new, as necessary to the business and affairs of the Authority. The following Trustees will appear in-person at 1401 S. Cornwell: Velta Johnston, Larry Taylor, Donna Yanda, Lonnie Courtright, Mike McEachern, Randy Stafford and Leslie Soulen. The public is invited to appear in person. Executive staff will be joining in-person.

It is expected that the following items will come up for consideration:

1. Call to Order

2. Invocation

3. Announcement that the meeting is being recorded

Administration of the Oath of Office for James T. Lopez as Trustee for Seat #3

4. Roll Call of Trustees

5. Public Comment

(Recess as Spanish Cove Housing Authority and reconvene as Spanish Cove At Home Board{SCAHB})

1A. Acceptance of Spanish Cove at Home – August Hospice board update

(Adjourn as SCAHB and reconvene as Spanish Cove Housing Authority)

6. Finance Report – Elizabeth Ritter

7. Consent Docket

This item is placed on the agenda so the Board, by unanimous consent, can designate those routine items they wish to be approved by one motion. If one item does not meet with the approval of all Board members, that item will be heard in regular order.

A.) Approval of the minutes of the regular meeting on July 28, 2026

B.) Approval of all salaries and expenses paid in July, 2026

C.) Acceptance of Marketing Sales Report for August, 2026

D.) Acceptance and Approval of the Minutes from the QAPI meeting 7/21/2026.

E.) Approval of Out-of-State Travel for Cheryl O’Neill, Elizabeth Ritter, Jill Huff

Jacki Dunlap, and Jacob Kimmel to attend the Annual Change Makers Leading Age Conference October 25-28 in Philadelphia, PA at an Estimated Cost of $7,500

8. Finance Committee

A.) Acceptance of the 401k quarterly report submitted by The Standard

B.) Approval of recommendation to alter the depreciation period of fixed assets for Furniture, Fixtures and Equipment (FF&E)

C.) Acceptance of the Actuarial Compilation and Future Service Obligation reports as of August 31, 2005, prepared by A.V. Powell and Associates, LLC

9. Approval of a resolution covering the Spanish Cove Auxiliary and Town Hall as covered entities under the Spanish Cove Housing Authority as presented by the Stewardship and Development Committee

10. Approval of the Gift Acceptance Policy as recommended by the Stewardship and Development Committee

11. Approval of a resolution establishing common consumption areas for the facilities of Spanish Cove for the possession and consumption of alcoholic beverages within its boundaries

12. Approval of legal services agreement and engagement letter with Floyd

and Driver, PLLC, Attorneys at Law

13. Authorization for transfer of signature authority for Spanish Cove Housing

Authority d/b/a Spanish Cove Retirement Village from Don Blose to Jill Huff, effective September 1, 2026

14. Vote to Elect Board Secretary to replace outgoing Secretary, Leslie Soulen

15. Strategic Planning Discussion Administrator’s Report

16. Vote to enter executive session

17. Executive Session pursuant to 25 O.S. 307(B)(1) to discuss the employment, hiring, appointment, demotion, discipline, or resignation of the Chief

Executive Officer/Executive Administrator of Spanish Cove Housing Authority

d/b/a Spanish Cove Retirement Village

18. Vote to exit executive session

19. Possible discussion and action regarding matters discussed in executive session

20. Old Business

21. New Business

22. Trustee Discussion

23. Adjournment

CERTIFICATE

I certify that a copy of the above notice was posted at 11 Palm, Yukon, Oklahoma more than 48 hours prior to the time of said meeting.

Spanish Cove Housing Authority

By: Velta Johnston

Chairman, Board of Trustees